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When you are working on time and materials projects, you want to track billable time, costs, and invoices so you can maintain transparency with clients. The Time and materials project template in Teamwork gives owners, ops managers, and project managers a simple time and materials tracker that keeps every hour and expense in one place.
Instead of juggling separate timesheets, cost spreadsheets, and invoices, you run each T and M project inside Teamwork with clear tasks, time entries, and billable rules. The template helps you see work in progress, hours logged, and billable value so you always know where the project stands.
Use it as your standard T and M project management template so you capture every billable hour, avoid missed revenue, and respond quickly when clients ask how their budget is being used.
What is the Time and materials project template and when should I use it?
The Time and materials project template is a ready made setup for work where you bill clients based on actual time and costs. You create a project from the template, assign tasks, and have your team log time and expenses directly in Teamwork so nothing falls through the cracks.
Use it whenever scope is likely to change or is hard to estimate up front. It works well for ongoing development, consulting, and support work where you need flexibility plus clear tracking instead of a fixed price.
How do I use this template in Teamwork to keep billing accurate?
You start by creating a project from the template and adding task lists that match the phases or work types for the engagement. Then you assign tasks, mark which work is billable, and ask the team to log time daily against the right tasks and projects.
You can also record pass through costs or expenses inside the same project. When it is time to bill, you pull approved time and costs into your invoice, confident that they reflect the real work done instead of estimates or memory.
How does this template support transparency with clients?
The template supports transparency by giving you a clear audit trail of what was done, by whom, and how long it took. When a client asks why an invoice is higher than last month, you can show the underlying tasks and time entries rather than relying on a general explanation.
This makes it easier to discuss scope changes, adjust priorities, or agree limits while keeping trust high. Clients see exactly how their budget is being used, which reduces disputes and back and forth about billing.
Can I use this template across multiple time and materials projects?
Yes. You can duplicate the Time and materials project template for each new engagement and then adjust task lists, rates, and budgets to match that client. Over time, you build a consistent way of running T and M projects so reports and invoices look familiar across your portfolio.
You can also use views and filters in Teamwork to see all time and materials projects together, which helps you understand total billable work in progress and forecast upcoming revenue.
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